New Plain Language Toolkit Helps Workplaces to Spell It Out for Safety

February 11, 2025 – Hamilton, ON – Canadian Centre for Occupational Health and Safety (CCOHS)

The Canadian Centre for Occupational Health and Safety (CCOHS) has launched Spell It Out, a new toolkit aimed at creating safer and more inclusive workplaces through plain language.

In today's diverse work environments, using acronyms, jargon, and complex words can create barriers and make it hard for everyone to understand important health and safety guidance, including people who are new to the workforce or those who speak a different first language. These misunderstandings may lead to confusion, errors, injuries and feelings of exclusion among employees.

The toolkit highlights the need for clear and simple communication. Key recommendations include:

• Avoid unnecessary jargon and acronyms. Spell out acronyms and use words everyone understands, regardless of background or experience.
• Use plain language principles. Follow guidelines that promote clarity. Use active voice, organize information logically, and choose familiar words.
• Create an inclusive culture. Understand that complex language can make workers feel excluded. Take steps to foster a welcoming work environment through plain language.

The free Spell It Out toolkit provides practical tips and resources on how to use plain language. Sharing the videos, posters, infographic, and social media posts can encourage others to adopt plain language, too.

Access the resources at ccohs.ca/spell-it-out and learn more about using plain language in the workplace.