Human Resources Co-ordinator (6-month term) File Reference Number: HR – 094

1. Training & Development
   Assists in the coordination of internal and external training/education activities including registration and fee payment, room bookings and equipment. Ensures documentation for staff education reimbursement is ready for processing. (25%)


2. Staffing
   Coordinates and administers the staffing activities for all positions, including preparing job postings (internal and external), arranging interviews, administering tests, checking references and preparing hiring documentation. Prepares and maintains up-to-date CCOHS Orientation Manual. (25%)


3. Job Classification
   Assists with clerical support for the Classification Committee, including preparation of rating documentation, maintaining up-to-date job descriptions and rating information. (25%)


4. Payroll & HR Information System Administration
   Assists in the maintenance of the HRIS database with accurate and up-to-date information.
   Maintains documentation in HR personnel files. (20%)


5. Other related duties as assigned. (5%)

The HR Co-ordinator reports to the Director of Human Resources and Organizational Effectiveness.

As one of four positions in the Human Resources Service Unit, this position works closely with other members of the unit to provide Human Resources services and support.

The Human Resources (HR) Coordinator will complete administrative duties for the human resources service unit by assisting with recruitment, maintaining employee records, and providing administrative support for various HR functions including responding to internal and external HR requests, updating company data, working with various vendors to support recruiting and hiring, writing job advertisements, communicating with job candidates to schedule interviews, coordinating training for employees and HR colleagues, as well as assisting with new employee on-boarding and training for special HR projects.

This position requires basic knowledge of human resources administrative procedures, Human Resources Information Systems to understand relevant information and generate reports. Understand processes and guidelines for application of administrative and clerical support for various HR functions.

The contacts require a degree of tact, discretion, confidentiality and diplomacy, both verbally and in writing in order to communicate and exchange information.

This position is responsible for planning, organizing, scheduling, and coordinating various human resources administrative activities for recruitment, staff training, and job classification in order to support the work of the service unit.

This position is responsible for the coordination of all training activities such as registrations and providing details to participants, ensures all required documents are completed and maintained in all HR folders. The incumbent will coordinate and administer all recruitment activities ensuring all required documents are completed, advertisements are posted, arrange interviews and administer all required tests, prepare offer letters and packages and assist in orientation for new hires. This position is responsible for assisting the chair of the joint classification committee in prepare, complete and maintain all required documents and files. The incumbent will assist the HR team with all collection and maintenance of information for all HR systems.

Judgement is required when dealing with many different situations and activities, there is direct and detailed instructions and procedures to follow and close supervision of the work.

Physical Effort: The employee works at a computer (keyboarding and mousing to read and reply to e-mail, prepare reports, review information, etc.) for the majority of the work day. The work is interspersed with non-computer based activity, such as reading, thinking, proof-reading, photocopying, filing. The employee has some control over the workload and has the opportunity to get up, stretch, and walk on a regular basis. Some stooping and lifting (or handling of light material) may be required.

Physical Environment: The employee works at a desk and/or a computer workstation with a keyboard and a mouse for the majority of the work day. The workstation and desk are ergonomically set up, with a wrist rest, mouse rest, document holder, task lamp, as required. The lighting meets standards and there are adjustable blinds on the windows as required. The building environmental controls meet general office requirements .

Sensory Attention: The position requires concentration to compose, enter data, proof-read, quality assure, read routine information, communicate with others via e-mail, search for information and listen to others carefully.

Mental Stress: There are priorities and deadlines which need to be met on a regular basis. There are interruptions from colleagues, supervisor or telephone calls. The employee has some control over the pace of work. Work may be repetitious.

• Post-secondary education in Human Resources Management combined with at least two years of related experience.
• Sound knowledge of HR functions, activities and best practices.
• Experience providing administrative support in a highly confidential environment.
• Sound knowledge of Microsoft Office and Excel; experience with HR databases an asset.
• Ability to work independently as well as in a team environment.
• Accuracy, attention to detail, ability to multi-task is required.
• Excellent interpersonal and organizational skills are required.
• Tact, diplomacy, confidentiality and discretion are essential.
• Excellent written and verbal communication skills required.
• Ability to communicate in both official languages is an asset.