 |
Scent-Free Policy for the Workplace What is meant by "scent-free"? Can scents cause health problems? What types of products contain scents? I have read that there are carcinogens in fragrances. Is this true? Are there any labeling requirements for products or cosmetics? What steps should I take when implementing a scent-free policy in the workplace? What is an example of a policy? What should the 'posted notice' say? What are sample questions for an employee survey? Are there alternatives to a scent-free policy? What is meant by "scent-free"?
When we talk about "scents", we usually mean the smells or odours from cosmetics (perfume, make-up, shampoo, deodorant, etc) or from other products such as air fresheners, cleaners, etc. Unfortunately, there is no exact definition for "scent-free", "fragrance-free" or "unscented". Products labelled as "unscented" may actually contain ingredients that are used to mask or hide the smell of other ingredients. According to Health Canada, when labelling cosmetics, the following terms are used: Fragrance Free or Unscented - This means that there have been no fragrances added to the cosmetic product, or that a masking agent has been added in order to hide the scents from the other ingredients in the cosmetic. While it is important to be aware of the lack of consistency when these terms are used by various manufacturers, the terms can still be a rough guideline when choosing products. Can scents cause health problems?
When scented products have been blamed for adversely affecting a person's health, some or all of the following symptoms are reported:
Allergic and asthmatic patients, as well as those with other conditions, report that certain odours, even in the smallest amounts, can trigger an attack. The severity of these symptoms can vary. Some people report mild irritation while others are incapacitated and/or must give up many 'normal' activities in order to avoid exposure (such as going to public places). What types of products contain scents?
Scents are included in a very large range of products including:
It is important to remember some products which claim to be 'scent free' may have only masked the scent by use of an additional chemical. Be sure to research the product carefully if using scented products around those who are sensitive. I have read that there are carcinogens in fragrances. Is this true?
While it depends on the formula, there can be chemicals in fragrances and related products that have been determined to cause cancer in occupational settings or in laboratory animals. The OSH Answers document "What makes chemicals poisonous?" has more information about the effects of chemicals on the body. Are there any labeling requirements for products or cosmetics?
In some cases, yes, but these labeling requirements may not give you all the information you may need. For example: Products like cleaners and air fresheners sold to the general public (in grocery or hardware stores) require "consumer labeling" only. These labels focus on immediate hazards such as corrosion (burns to skin/eyes), explosion, fire and poison. Only certain ingredients will be listed on the package or product. To find out all of the ingredients in the product, it may be necessary to contact the manufacturer directly. Currently in Canada, it is not required to list cosmetic ingredients on labels. However, new legislation from Health Canada requires labels on the outside packaging as of November 2006. These labels will contain a list of all ingredients as used in the "International Nomenclature of Cosmetic Ingredients" system. This new requirement is intended to provide consumers with the information they need to make informed choices about the cosmetic products they buy. What steps should I take when implementing a scent-free policy in the workplace?
As with most workplace policies, be sure to consider the following:
What is an example of a policy?
Policies should be based on the health concerns of employees. The policy must also apply uniformly throughout the company.
What should the 'posted notice' say?
Signs should be posted near the entrances to company building(s). In addition, statements on business cards, letter head or promotional materials may be helpful if you receive a lot of visitors. Examples include: Some people who work at ABC Company report sensitivities to various chemical-based or scented products. We ask for everyone's cooperation in our efforts to accommodate their health concerns. In response to health concerns, ABC Company has developed a Scent-Free Policy. Scented products such as hair spray, perfume, and deodorant can trigger reactions such as respiratory distress and headaches. Staff and visitors are asked to not use these products when reporting to this office. ABC Company is a Scent-free environment. Please do not use scented products while at work. What are sample questions for an employee survey?
Sample questions include: Have you ever been affected by scented products?
Do you feel our company should offer programs encouraging employees to reduce the use of scents? (Yes, No) How should our company become scent-free?
Do you use any scented products such as shampoo, soap, hand lotions, perfumes, cologne, hair spray, or deodorant before arriving at work? (Yes, No, Not Sure) Would you accept a Scent-Free policy for ABC Company? (Yes, No)
Do you have any additional comments? Are there alternatives to a scent-free policy?
Try to identify the exact source of the problem, if possible. Reduce all emissions from building materials, cleaning products, etc. Maintain good indoor air quality. Ensure that air is being replaced with fresh air, and that scents are not simply being recycled throughout the building. If the source is an employee, try asking the person to wear a lighter scent, or less of it. A general guideline may to be ask that any scent should not be detectable at more than an arm's length from the individual.
Copyright ©1997-2010 Canadian Centre for Occupational Health & Safety |
||||||||||||||||||||||||||||
